By-Laws

 

Section I: Dues for each type of membership shall be as follows:

 

A. Educational (BOCES/Non-Public/Big City) - $150.00

B. Corporate Partner - $200.00

C. Honorary members shall pay no dues.

D. Associate - $50.00

 

Section II: Term of Office

 

A. President and President-elect serve one year terms.

B. Secretary and Treasurer serve two year terms.

 

Section III: Duties of the Officers

 

President

 

  1. Preside at all meetings of the Association and of the Executive Committee.

  2. Appoint, with the advice and consent of the Executive Committee, Chairpersons of Standing Committees, Ad Hoc and Special Committees and representatives to other organizations as required during the tenure of office. Nothing herein contained shall be construed as preventing the President from making interim appointments without the advice and consent of the Executive Committee in case of emergency. Such appointments shall become final when approved by the Executive Committee.

  3. Appoint, with the advice and consent of the Executive Committee, such delegates to represent the Association at national and regional meetings.

  4. Carry out the directives of the Association and the Executive Committee.

  5. Call meetings of the Executive Committee and such special meetings of the Association or of its committees as shall be necessary for the proper conduct of business.

  6. Appoint a parliamentarian to serve at meetings.

  7. Appoint, with the advice and consent of the Executive Committee, such vacancies as may occur in elective offices for the unexpired portion of the term of office of the position vacant.

  8. Facilitate the fall conference if held, or fall meeting.

  9. Represent the organization in any official capacity, as needed.

  10. Evaluate continuously the duties of all officers and committees.

 

President-Elect

 

  1. Preside at any meetings at which the President is not present.

  2. Carry out the needed procedures for any Constitutional and/or By-Laws changes.

  3. Succeed the President in the event that a vacancy occurs in the Office of President and complete the unexpired portion of the President's term.

  4. Assist the President in the performance of his duties upon request.

  5. Act as Chairperson of the Program Committee to plan and facilitate the spring conference and plan the following fall conference if held.

 

Secretary

 

  1. Keep careful minutes of all General and Executive Committee meetings and distribute copies to all members of the respective committees and the Historian.

  2. Receive and file copies of the minutes of all committee meetings and other important records. The minutes and records shall be deposited with the Historian at the end of the secretary's term of office.

  3. Carry on such correspondence as the President or Executive Committee may order.

  4. Maintain a complete file of such correspondence which shall be deposited with the Historian at the end of the Secretary's term of office.

 

Treasurer

 

  1. Shall be bonded. The amount of the bond is to be determined by the Executive Committee.

  2. Be responsible for the maintenance of accurate records of membership and the validation of any individual's rights to vote at any regular or special meeting of the Association.

  3. Receive and disburse all monies on behalf of the Association and keep careful records thereof. Such records shall be turned over to the next treasurer at the end of his/her term of office.

  4. Carry out directives the Executive Committee may order.

  5. Deposit all monies in a recognized bank.

  6. Report to the Executive Committee at each of their regular meetings the current financial status of the Association.

  7. An outside audit shall occur at the end of a treasurer's term. An internal audit committee of at least three members appointed by the President shall audit the treasurer's books annually.

 

Immediate Past President

 

  1. Serve as Historian. Be Responsible for Records Retention: All records, both paper and electronic should be maintained according to the Records Retention and Disposition Guidelines prepared by the Collaborative Electronic Records Project for use by non-profit organizations. Records that are no longer necessary should be purged annually by the officer in charge of them. The President will maintain an electronic record of documents that will be transferred to each succeeding President

  2. Member of Executive Committee.

  3. Chairperson of the Nominating Committee.

 

Section IV: Executive Committee

  1. The Executive Committee shall consist of the elected officers, the Immediate Past President, whose Institution is currently a member in good standing with the Association, one representative each of the Corporate Partner and Associate Memberships and eight (8) duly elected Members at Large. The members-at-Large will represent each of the eight recognized Regional Consortia (See Appendix I).

  2. The Executive Committee shall meet at least twice yearly. Additional meetings may be called by the President or on request of one third of the members of the Executive Committee. Meetings of the Executive Committee must be called by the President.

  3. The Executive Committee, in conducting the business of the Association, shall function within the bounds set by the By-Laws and the Constitution.

  4. The Executive Committee shall determine a date for the audit of the financial records of the Association and shall either select or approve the selection of an outside accountant for this purpose at the end of a treasurer's term. At the end of a year during a treasurer's term, the president will appoint a 3-member audit committee with the approval of the Board. Such audit shall occur at least once annually and shall occur on each transfer of the records from one person to another.

  5. The Executive Committee shall set policy for the Association.

  6. The Executive Committee shall review and approve or correct the audited records submitted each year by the Treasurer.

  7. Monitor performance of Association officers and act to remove an officer, if necessary.

  8. Executive Committee members and Members at Large shall attend Executive and other EMTA meetings in person or via video conference, share EMTA information in their region and assist in recruiting members from their region for EMTA

Section V: Voting

Voting for officers, amendments to the Constitution or on any other matter requiring a ballot shall follow these steps:

  1. Ballots shall be distributed to the membership within ten business days of the close of any meeting where the membership determines a vote is required.

  2. These ballots shall be returned to the Secretary for accounting ten business days from the date that the ballots were distributed. Prominent notice of this date shall appear on each ballot.

  3. The Secretary shall inform the Executive Committee of the results of the ballot within five business days of the ballot due date.

  4. New Officers shall assume their duties on July 1st, immediately following the election and shall be introduced to the membership under their new titles at the first following General Membership Meeting.

Section VI: Vacancies

Should any elected office become vacant, the President, with the approval of the Executive Committee, shall appoint a member of the Association to fill the unexpired term. In the event of an emergency, the presiding officer may appoint an interim officer from the Association pending approval of the Executive Committee. If a vacancy occurs in the case of a President-Elect, a special election will be held.

 

Appendix 1

BMTA Regions

 

Capital, Central, Great Western, Long Island, Lower Hudson, Mid-West, North Country, and South

© 2017 NYS EMTA.